Picking a water dispenser for the office used to be simple. You’d just get the big plastic bottle, flip it upside down, and hope no one made a mess.
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But today? The bar is higher.
People actually care about how they hydrate. What it tastes like, where it comes from, and how sustainable it is. And the right water dispenser doesn’t just tick a box. It supports your team’s energy, productivity, and even how they feel about their work environment.
Whether you’re setting up a new space or just replacing that ancient cooler in the corner, this guide will help you find a setup your team will actually use (and love).
Let’s start with the big picture.
Hydration impacts everything: focus, mood, energy levels. And in a busy office, it’s easy to forget to drink enough water unless the setup makes it super easy and enjoyable.
We go deeper into this in Do Water Coolers Actually Help Us Drink More Water at Work? , but here’s the short version: if water is accessible, visible, and tasty, people will drink more of it. Simple as that.
If you’re not sure where to begin, here’s a quick checklist that makes the decision a lot easier:
1. What does your team actually like?
Are they still vs. sparkling people? Do they get bored with plain water and sneak in flavored drinks from home? Think about what your coworkers actually want, not just what looks good in a brochure.
2. How big is your team (and how thirsty)?
A small group might be fine with a countertop setup. But if you’ve got 30+ people walking past the dispenser every hour, go for something built to keep up.
3. Who’s in charge of keeping it clean and stocked?
Spoiler: No one wants that job. Pick a dispenser that doesn’t require constant monitoring or tricky cleaning routines. Your office manager will thank you.
4. Can it make water actually exciting?
Let’s be honest, plain water isn’t always enough to get people to refill. But when it tastes good? When it feels like a treat? That’s when hydration habits start to stick. Look for dispensers that offer flavored water , sparkling options, and functional ingredients like vitamins or antioxidants. These extras turn a basic sip into something people actually look forward to, and that means more hydration without the effort.
5. Is it helping you hit your sustainability goals?
If you're trying to cut down on single-use plastics or soda cans, a modern, bottleless water dispenser is a solid move. And as mentioned in step 4, look for one that offers sparkling and sugar-free flavored water; you’ll help your team hydrate while reducing waste and ditching sugary drinks in one go.
We hear this one a lot, and the answer’s pretty clear. Water dispensers win. Every. Damn. Time.
Here’s why:
No more single-use bottles piling up
Link to Luckboil
No truck deliveries or plastic packaging
Just fresh, filtered water straight from the tap
Plus, many dispensers let you track how much plastic you’ve saved, which is a fun and easy way to show off your team’s impact.
Want more info? Canned vs Bottled vs Dispensers: What’s Best for a Sustainable Office?
If you’re looking for a setup that checks all the boxes: convenience, flavor, sustainability, wellness, you’ll want to check out Aquablu REFILL+ .
It’s easy to use, looks great in modern spaces, and cuts down on both waste and sugary drinks, making everyone from HR to Facilities to Finance happy.
If you’re choosing a water dispenser today, you’re not just thinking about this week—you’re setting the tone for the kind of workplace you want to build.
And if you’re thinking long-term, you’ve got to consider the people who’ll shape the workplace for the next few decades.
Enter Gen Z.
They’re just getting started in their careers, and they’re already influencing how offices are designed, how teams communicate, and yes, how companies hydrate. They want options that are sustainable, functional, and genuinely good for them. They’re reading labels, avoiding sugar, and fully expect their office to support their daily wellness habits.
Many people are considering purchasing water coolers and filtered water solutions for their homes. In other words, they aren’t only limited to offices now, as was the case years ago. Water coolers have indeed become a must-have home appliance.
For that reason, the number one company providing the ultimate filtered water solutions in Australia – Smarter Water – has decided to share the following guide on what to know before purchasing water coolers or dispensers for your home.
So, read on and find out more.
In general, people usually mistakenly consider water coolers and dispensers to be the same thing. Although this is partly true because both of them are types of dispensers, they also differ because not every water dispenser is necessarily a water cooler.
In other words, there are mainly two types of dispensers: a water cooler that cools the water which is usually electric, and a non-electric dispenser that only dispenses the water without cooling it. Both types can fit standard two-, four, or five-gallon bottles that you can buy or fill the bottle yourself, with drinking water, of course.
Both water coolers and dispensers are mainly divided into two types: benchtop water cooler/ dispenser and floor standing water coolers /dispensers, of which the floor standing type is more expensive.
Furthermore, they both require an electrical outlet, so make sure you have this in mind when you consider their location, whether it is your living room, kitchen, or patio. Plus, if your main reason for buying a water cooler is having cool water to drink, then you’d better choose one of the floor standing water coolers because they have bigger compressors.
Regardless of your choice, whether it is a dispenser or cooler, they will both have one faucet at least. But, one of the top features water coolers or dispensers could have is another faucet for hot water. Even though it isn’t boiling water, it is hot enough for preparing hot drinks like tea or hot chocolate. This is extremely convenient and saves you time waiting for the kettle to boil and prepare yourself a hot drink to enjoy on a chilly night. And, if you have small children, no worries since most hot water faucets feature safety child locks.
Luckily, some water coolers and dispensers come with a filtration system incorporated in the water bottle which you should fill and place on the unit. This means that you wouldn’t have to buy plastic bottles which not only saves you time and money but also protects the environment. What’s more, by choosing one of the many filtered water solutions available you will also enjoy the numerous health benefits of drinking purified toxic-free water.
Now that you know the main things to consider when buying water coolers or dispensers, it’s time you give Smarter Water a call and ensure you get the right solution you need.
Contact us to discuss your requirements of Floor Standing Water Dispenser. Our experienced sales team can help you identify the options that best suit your needs.